01
At commencement / handoverEstablish an obligations and evidence register
Consolidate licence conditions, company matters, regulatory communications and outstanding remediation items; assign an owner and evidence location for each responsibility.
A LICENCE IS A CONTINUING RESPONSIBILITY
Ongoing compliance and operational maintenance
Turn compliance from a document into a manageable calendar, responsibilities and evidence. Different licences, businesses and licence conditions may have different frequencies, deadlines and requirements.
KEEP RESPONSIBILITY VISIBLE
After licensing,
Make responsibilities part of day-to-day operations.
We assist in establishing a maintenance framework that brings together matters, owners, collaborating parties and evidence of deliverables. The adequacy of policies, applicable reporting requirements and the persons bearing statutory responsibilities must be confirmed individually based on the actual business.
Discuss maintenance requirements
AN ILLUSTRATIVE COMPLIANCE CALENDAR
Compliance calendar: organise by matter, without applying a fixed frequency
The following is an illustration of work arrangements only, not a statutory filing cycle. The formal calendar should record the relevant licence, official basis, actual deadline, owner and evidence of completion.
02
Ongoing / triggered by business eventsIdentify operational and change-related matters
Track changes in the business, customers, personnel, shareholding, address and systems; verify against the specific licence whether these trigger approval, notification or other requirements.
03
Periodic / verify against the licenceManage reporting and review arrangements
Verify the applicability, actual frequency and deadlines of regulatory reporting, financial audits, governance reviews and other maintenance matters.
04
Annual / where company matters applyCoordinate corporate maintenance
Coordinate matters such as annual returns, tax and statutory records; the applicable timelines should be confirmed by the relevant professional service providers based on the company’s circumstances.
Do not apply the reporting frequency for one licence to another. Capital, client money, audit and reporting responsibilities may also vary according to the specific business and licence conditions.
RESPONSIBILITY MATRIX
Clarify who is responsible and who collaborates
This is an illustrative collaboration matrix. It does not replace corporate governance documents, legal responsibilities or the duties of any person designated under a licence.
| Work item | Company directors / management | Internal compliance officer | Finance / professional service providers | Project coordination support |
|---|---|---|---|---|
| Business and licence scope | Decision-making and oversight | Assessment, verification and escalation | Provide advice within professional responsibilities | Assist in organising matters and issues |
| Policy and operational implementation | Provide resources and oversight | Coordinate compliance implementation and record-keeping | Collaborate within the scope of the engagement | Coordinate the checklist, progress and evidence |
| Reporting, audit and company maintenance | Confirm applicable responsibilities and signing arrangements | Verify regulatory matters and deadlines | Responsible for their respective areas of professional work | Assist in following up on delivery milestones |
| Material Changes and Risk Matters | Decisions and Approval of Internal Actions | Risk Identification and Communication Requirements | Specialist Opinions and Implementation Support | Coordination of Information and Communication Processes |
LET’S DEFINE YOUR NEXT STEP
Build your Singapore financial presence,
on a sound footing.
Discuss an application, acquisition or compliance pathway suited to you, based on your business model and team’s preparations.